Ready Steady Go!

Dear Parents, Carers & Children of Year 6,

School Journey to Le Chateau du Broutel, France

I am pleased to confirm the arrangements for the school journey as follows:

Dates: Monday 19th June – Friday 23rd June 2017

Travel: The children should go to their classrooms at 8.30am. Please could parents take their child’s baggage directly to the coaches, which will be parked at the entrance to the school car park on Tubbenden Lane (assemble on pathways and grass verge).  The coaches will be loaded for a prompt departure at 9.15am.  After registration the children and staff will meet you at the coaches to say their goodbyes.  We expect to arrive at Le Chateau du Broutel at approximately 5.00pm.  All children should bring a packed lunch for the outbound journey.  Notice of safe arrival will be posted on the school website at and parents will be notified via Groupcall.

On Friday, arrival back at school is expected to be approximately 6.45pm but this will be subject to traffic on the motorways in France and England! Groupcall will be used to inform parents of any changes in anticipated arrival time.  The drop-off point will be the Tubbenden Lane access gates, where the coaches departed.

Accommodation: The children will sleep in bunk beds in dormitories of between 6 and 8 people. All meals are provided at the centre.  The children eat in a dining area and there is a choice of food at each meal.  No food or drink is allowed in dormitories.

Address & Telephone Numbers: Le Chateau du Broutel, Rue du Marais, 80120 Rue, France. If you have any queries while the children are away please contact the school on 01689 856029.  If there is no reply contact the Emergency Call Centre, Carelink UK on 020 8464 4848.

In view of the short duration of the school journey and the fact that, in our experience, letters from home do cause an increase in homesickness, please do not send cards or letters to the children. We will also post information on a blog, accessible from our school website, on a daily basis, so that you can see how we are doing!

Activities: During the week the children will be taking part in a number of activities off site including a trip to a wheat and snail farm. In addition they will have the opportunity to experience activities such as archery, raft building and orienteering at Le Chateau.

Pocket Money: You will, naturally, wish to decide how much pocket money your child takes, but in order that everyone has the same we have decided that 20 Euros should be a maximum. We would ask you to provide this in small denominations of perhaps 4 x 5 Euro notes.  Children will need a named pursed or wallet to keep this safe for the duration of the trip.

Clothing: Please see attached list, which has been supplied to us by Le Chateau.

Medical Information: Would you please complete the attached medical form and return it to school as soon as possible, as we need to send any important information to France. If your child needs medication during the week away, please bring it to school by Wednesday 14th June at the latest.  Please ensure that it is clearly named, shows the dosage, timings and other relevant information and is accompanied by a completed Permission to Administer Medicine Form. PLEASE BE AWARE THAT MEDICATION CANNOT BE ADMINISTERED UNLESS IT IS PRESCRIBED BY A DOCTOR AND DISPLAYS A PHARMACY LABEL.

EHIC Cards: We need to be certain every child has a European Health Insurance Card (EHIC) before the day of departure. Please bring your child’s EHIC to school by Wednesday 14th June.  The cards will be placed in the school safe, ready for the journey on 19th June.

Behaviour: It is part of the School’s policy that parents are told of the arrangements for good behaviour, and any rules that apply, prior to departure. At Tubbenden we keep this fairly simple.  We expect all the children to follow our Behaviour Policy and behave sensibly and with consideration for others at all times, which includes doing as they are requested straight away.

Once the lights have been turned out at night, we expect everyone to be quiet and remain in bed until they are called in the morning, except of course, if they need to go to the toilet or are unwell. If any children jeopardise their own safety or the safety of anyone else in their party by their misbehaviour, they will be sent home.  In this eventuality we would expect parents to make arrangements to come and collect their child in France.  This has never happened on previous school journeys and we do hope that it will not be necessary this year, but please explain why it is important to your children.

Valuables: Please do not let your child take anything of specific value, including jewellery, as we will have no way of keeping it safe.

Parents’ Meeting: You are invited to attend a meeting in the main hall at 2.45pm on Friday 26th May 2017 to discuss general aspects of the journey and to cover any specific points you may wish to raise.  The children will have a further briefing session before the trip and will be told their groups and room allocation.

In the meantime, if you have any queries about the journey, please do not hesitate to contact me.

Yours sincerely,

Miss L Venn

Group Leader

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